Our Seamless Process for Hosting COPE-Accredited CE Events

 

We handle all the behind-the-scenes accredidation & logistics to ensure your COPE-accredited continuing education (CE) event is smooth, efficient, and impactful. Here’s an overview of how we make it happen.

Accreditation and Planning

We begin by managing the entire accreditation process, including:

  • Completing COPE Accreditation: We navigate the requirements to ensure your CE event is fully accredited.
  • Topic Selection and Approval: Presenting MDs provide the educational topics, which we align with COPE guidelines to ensure they meet professional standards.
  • Compliance Assurance: We ensure all financial relationships are disclosed by Presenting MDs, submitting any necessary mitigation plans to avoid conflicts of interest.
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Venue Sourcing

Our team works diligently to identify the perfect venue for your CE event. We focus on:

 

  • Strategic Locations: Choosing a hotel conference space or a dedicated event center to ensure ease of access for attendees.
  • Negotiating Costs: Securing favorable rates for the venue and lodging, while ensuring all AV equipment and catering requirements are met.
  • Event Setup: Ensuring the venue is arranged for optimal learning, with appropriate seating, technology, and catering for meals.

Registration and Invitations

We handle all aspects of event registration to streamline the process:

 

  • Event Promotion: We create and distribute invitations, providing an easy-to-use Eventbrite link with QR codes for easy registration.
  • Targeted Outreach: Using our connections with optometric societies and laser-targeted digital marketing (such as LinkedIn Ads), we ensure your event reaches the right audience—optometrists eager for CE opportunities.
  • Fee Management: A nominal registration fee ensures compliance with the Sunshine Act while increasing attendee commitment and reducing no-shows.
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Scheduling and Itinerary Development

We work with Presenting MDs to develop a well-paced, educationally-focused itinerary:

 

  • Topic Flow: Organizing the event schedule to ensure a smooth learning experience, starting with foundational concepts and progressing to more specialized content.
  • Coordination with Presenters: We ensure that the chosen date avoids major holidays or conflicting optometry conferences, maximizing attendance.
  • Breaks and Engagement: Strategically timing breaks and interactive sessions to keep attendees energized and focused.

Presentation Creation and Delivery

Presenting MDs play a key role in creating and delivering high-quality content:

 

  • Developing the Presentation: MDs provide the final presentation, ensuring it is informative, engaging, and adheres to COPE guidelines.
  • Content Review: We review the content for compliance, ensuring all materials are within these COPE Guidelines.
  • On-Site Coordination: We assist with any technical requirements and ensure smooth transitions during the event.
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Post-Event Follow-Up

After the event, we manage all necessary follow-ups to complete the CE process:

 

  • Tracking Attendance and CE Credits: We confirm attendance and submit the necessary documentation to COPE, ensuring all attendees receive their CE credits.
  • Feedback Collection: We gather feedback from attendees to improve future events and ensure continued high standards.
  • Relationship Nurturing: By maintaining ongoing communication, we help keep your practice in the minds of the attendees, facilitating continued referrals.

The PracticePartner Advantage

 

By becoming a PracticePartner, your practice not only increases its visibility as a thought leader but also builds a robust referral network, driving revenue growth. Through subtle influence, strategic networking, and high-quality content, your practice becomes a trusted leader in ophthalmology and eye care.

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We are in compliance with the requirements of COPPA (Childrens Online Privacy Protection Act), we do not collect any information from anyone under 13 years of age. Our website, products and services are all directed to people who are at least 13 years old or older.

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